Project objective

Seek feedback on draft Council Plan 2021 - 2025 from the wider community to inform the upcoming Community Panel process.

Project impacts

The project will impact how Council will deliver services and projects for the next four years.

What information do we need from the community?

Feedback on the Council Plan:

  • Have we got it right?
  • Anything missing?
  • What is achievable in the next four years?

What can the community influence?

  • Provide feedback on draft Council Plan 4-year priorities
  • Opportunity to express views on competing priorities
  • Timing of actions suggested within the plans
  • Advocacy – any areas you may wish Council to advocate for

What can’t the community influence?

  • Council operations, resource allocation and committed major projects
  • 2021/2022 Annual Budget (separate process coming soon)
  • Timing of actions suggested within the plans

Stakeholders and community

This stakeholder assessment is a generalised understanding of sections of the community that have a connection to the project or matter. This information is used to understand the types of tools and techniques that will achieve the strongest and most effective outcomes for engagement and communication.

Impact: What level of change will the stakeholder / community segment experience as a result of the project / matter

Interest: What level of interest has been expressed or is anticipated

Influence: Reference to the IAP2 Spectrum

Stakeholder / community




Wider Bayside community




Panel participants




Previous participants/expressed interest in CP/FP/Budget projects M H Consult
People not invited/ selected to be on Panel M H Consult
People not eligible to be on panel M M Consult

Selected tools and techniques

The tools and techniques selected for this project are informed by the project content, stakeholders and type of feedback sought.

Key tools for communicating the project

  • invitations to join the Community Panel
  • website
  • Council's e-newsletter This Week in Bayside
  • social media, organic and paid advertising
  • email notification to HYS members

Key methods for gathering feedback

  • online engagement through Have Your Say, including opportunity to ask questions, as well as provide feedback

Project timelines

The timelines for this phase of public consultation are detailed in the table below.



16 March 2021

Council Report outlining process

25 March - 15 April

Public consultation

19 April - 3 June

Information presented at Panel sessions

20 July

Council Report - adoption of Council Plan

Decision making process

The community's feedback gathered through this public consultation will be provided to the Community Panel to assist with their deliberations. The Community Panel's feedback will inform the Council Report that will aid the Councillors' decision on the final Council Plan 2021 - 2025 and the Financial Plan. The full project timeline is provided below to illustrate the overall process.

  • Timeline item 1 - complete

    Invitations posted

    10,000 randomly selected households will be sent invitations from the Mayor in the week beginning 1 March 2021 to participate in a Community Panel

  • Timeline item 2 - complete

    Applications close

    Applications to participate in the Community Panel must be received by 19 March 2021

  • Timeline item 3 - complete

    Community consultation

    Community feedback is invited via this Have Your Say platform from 25 March - 15 April 2021

  • Timeline item 4 - complete

    Successful applicants advised

    The independent company (Sortition Foundation) will advise successful applicants of their acceptance on Panel from 29 March - 2 April 2021

  • Timeline item 5 - complete

    Collate community feedback

    Community feedback will be collated into a report that will be presented to the Panel for their consideration

  • Timeline item 6 - complete

    Panel sessions

    Community Panel sessions will be held from 19 April - 3 June 2021

  • Timeline item 7 - complete

    Panel feedback collated

    All feedback will be collated in June 2021

  • Timeline item 8 - complete

    Council Report

    Council will consider all community and Panel feedback and adopt the final Council Plan 2021-2025 at the Council Meeting on 20 July 2021

  • Timeline item 9 - active

    Final Council Plan adopted on 20 July 2021