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Project updates

What you told us

Read about community feedback on the Lease and Licence Policy

At its February 2023 meeting, Council adopted a new Lease and Licence Policy following consideration of community feedback. Read the community engagement report.

Our Lease and Licence Policy guides how we make decisions about the leasing and licencing of Council owned or managed buildings and land.

The Policy is designed to ensure a consistent and fair approach for:

  • applying for a lease
  • assessing applications
  • setting key terms like rent and length of term, and
  • other administrative matters.

Updates and improvements to Policy sections include:

  • simplified standard application form for all new leases and licences
  • new mechanism for Group 3 tenants to apply for additional rental subsidies if community activities reduce their ability to generate revenue
  • clearer Community Agreement Criteria to assess applications to ensure building or land use provides optimal value to the Bayside community
  • applications for gaming licences will no longer be supported at any of Council’s leased or licensed facilities

There are no changes to standard rent calculations for Group 2 and 3 tenants.

Did you know?

  • Council is responsible for 351 building and facility assets with a current replacement value of over $294 million.

  • Council receives an annual rental income of $3.7 million from its leased and licensed assets

  • The Lease and Licence Policy is the document that guides Council’s decisions relating to leasing and licencing.

  • The last policy was completed in 2018 and is due for review.

  • Minor amendments have been made to improve clarity for key user groups who lease and licence from Council.

Have your say on our draft Lease & Licence Policy

Provide your feedback via a quick survey or written statement about the draft Lease and Licence Policy.


  • Timeline item 1 - complete

    Community consultation

  • Timeline item 2 - complete

    Consideration of community feedback

    A community engagement summary report will be prepared

  • Timeline item 3 - complete

    Policy adopted by Council

    Council expected to consider community feedback and adopt a Lease and Licence Policy at its Council meeting in March 2023.

Submissions closed 29 January 2023

To make a submission or enquiry, please get in touch via the following methods:

  • Online via the survey on this page
  • Ask a question in the Q&A forum
  • Email Damien Darcy, Property Coordinator
  • Phone 9599 4496
  • Book a meeting with Damien Darcy to discuss the Lease and Licence Policy
  • In person to the Corporate Centre at 76 Royal Avenue, Sandringham
  • Post to Bayside City Council, PO Box 27 Sandringham 3091
  • Anonymously via the postal, phone or email details above.

Please note: Materials can be provided in accessible formats on request

Please select the blue subscribe+ button at the top of this page to receive updates about this project, including notification of when it will be considered at Council meetings.

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Contact us

(03) 9599 4444

Bayside City Council, 76 Royal Avenue

PO Box 27, Sandringham VIC 3191

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